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Szlachetna Paczka · Stodoła, Warsaw

Charity event live streaming — the Szlachetna Paczka gala

Six cameras, one of them wireless. The feed went straight to the charity's own YouTube channel, so the reach and the numbers stayed with the organiser.

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6cameras at the gala
1wireless camera
720pwhat the uplink allowed
YouTubethe organiser's channel

The challenge

A music club is not a television studio

Szlachetna Paczka is one of the best known charities in Poland, and its gala took place at the Stodoła club in Warsaw. We had produced the same event there the year before, so we knew what to expect. This time we added two cameras, six in total.

A club is dark, tight and loud. The audience sits and stands on three levels: the main floor, the balconies and the VIP area. A camera on a tripod cannot reach everywhere, and cable run between people is asking for trouble.

The second constraint is the internet. In a concert venue you get the uplink you find. You cannot negotiate it on the day, so the quality of the stream has to be matched to it rather than the other way round.

The control position during the live broadcast of the Szlachetna Paczka gala

The control position on the balcony: camera previews, the mixer and the output to the client's channel.

How we did it

Six cameras, one of which goes where no cable can

Cameras on fixed positions

A wide shot of the stage, two closer angles and a camera from the side. These stand on tripods and hold their frames all evening.

A wireless camera

One camera works handheld and drags no cable behind it. It transmits in HD with no noticeable delay, so it can move between tables, up to the balcony and backstage.

Control position on the balcony

We set up where both the stage and the whole room are visible. The director sees every camera and cuts live, with no editing afterwards.

Output to the client's channel

The feed went directly to the Szlachetna Paczka YouTube channel. Viewers arrived where the organiser had invited them, and the statistics stayed on their side.

Quality matched to the uplink

We broadcast in 720p, which was what the connection at Stodoła allowed. A stable picture at a lower resolution always beats a stuttering one at a higher.

Sound straight from the desk

We take the audio from the front of house mix. An online viewer hears what the room hears, not a camera microphone from the back row.

Photos

From the floor at Stodoła

The stage and LED screen at the Szlachetna Paczka gala in the Stodola club

The crew at the control position during the live broadcast of the gala

Equipment

What worked at the gala

6 camerasFive on tripods, one handheld

Wireless HD linkPictures with no noticeable delay

Vision mixerCut live, with no editing afterwards

MultiviewerEvery camera on one screen

TalkbackDirector to camera operators

EncoderStraight out to the client's YouTube channel

An online viewer should see what the audience came for. Not the back of an operator, and not an empty stage between items.

Onestream — live broadcast of the Szlachetna Paczka gala

Outcome

What is left after the gala

6 camerasin a single programme feed

1 channelthe stream on the organiser's own profile

2nd yearrunning on the same event

The gala is an evening the organisation prepares for all year. Our part ends at pictures and sound. The longer people stay with the stream, the longer they hear what the charity has to say.

FAQ

Common questions about charity event live streaming

What does live streaming for a charity cost?

The price depends mainly on the number of cameras and the length of the event. At the Stodoła gala we worked with six cameras. Tell us how long the programme runs and what the room looks like, and we will send a quote with a specific crew.

Why use a wireless camera at a gala?

It goes where no cable can be laid: between tables, up to the balcony, backstage. It transmits in HD with no noticeable delay, so the director can cut to it at any moment exactly like a fixed camera.

Can the stream go to our own YouTube channel?

Yes, and that is how we did it at this gala. We publish to the organiser's channel, so viewers arrive where you invited them and the reach and statistics stay on your side.

What if the venue's internet is poor?

We measure it before the start and match the quality to what is available. At Stodoła we broadcast in 720p, because that is what the uplink allowed. A stable picture at a lower resolution always beats a stuttering one at a higher.

Can you stream from a music club?

Yes. Dark, tight and loud is the standard for such places. Cameras, lenses and sound are chosen to suit the room rather than the other way round. It is worth visiting beforehand to plan where the positions go.

How many operators do six cameras need?

Some cameras stand on tripods and hold fixed frames, others need an operator. We give the crew list in the quote, once the room layout and the running order are settled.

Do we get the recording after the event?

Yes, we record in parallel with the live stream. The full recording is ready as soon as the event ends. What happens to it next is the organiser's decision.

Running a gala or a fundraiser?

Tell us where it is and how long the programme runs. We will work out how many cameras make sense and where to publish it.

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